In 2011, 4 consortia in central and southern Illinois said, 'Go Big or Go Home,' and became the Illinois Heartland Library System (IHLS), out of which the SHARE (Sharing Heartlands Available Resouces Equally) Consortium was born.
SHARE is the largest automated consortium in North America, and we will pull back the curtain on day-to-day operations with over 360 members at 480 locations.
During this presentation, attendees will get an inside look at SHARE's day-to-day operations, including insights into System Administration, Bibliographic Services, and custom in-house IT developments. These innovations enable efficient management of such a large network while preserving each library's individuality and autonomy.
SHARE and IHLS staff will be available to answer questions and provide demonstrations of additional software we utilize.
Like death and taxes, weeding library collections is an inevitability. Determining the who, what, how, and why of weeding can be complex and time consuming, not to mention what to do with all the discarded materials! In this session, our panelists will cover everything from the nitty gritty of gathering collection data for weeding lists to planning large scale weeding projects for collections in desperate need of clean-up. We will discuss the dynamics of combining data with collection knowledge to create consistent weeding workflows. And, of course how to deal with that one librarian who does not want to weed their beloved books.
When you work with Polaris, have you faced some challenges that the clients cannot help? For example: An item's material type does not match collection code, where is it? Are there patrons that are over 85 years old and have at least one long term overdue? Are there patrons that are over 85 years old and are inactive for more than 3 years? Can I have a list about my collections that each item's circulation count of lifetime are 5 or less? Are there any patrons that are over 18 years old but the patron code is still juvenile? How may I know that some of the items on a specific shelf are not inventoried? How many bibliographic records that have the coding of pre-publication? How many bibliographic records that the target audience is absent? May I know how many items my department ordered, and how much money has been encumbered? During any period of a year? May I know how many items we ordered are received, paid, or cancelled? During any period of a year? If you have the similar questions but have no answers, welcome to join in this presentation! You will also learn how to be able to create successful reports through SimplyReports. Plus what specific needs cannot be done by SimplyReports but Polaris Support Team can help.
Creating and automating reports is an effective way to gather data, distribute weeding lists, and any other task that you may find yourself performing regularly. Go beyond basic scheduled reports in SimplyReports and take them to the next level with Excel. In this session I'll show you:
1) How I've taken advantage of advanced publishing to schedule weeding lists for branches 2) How to work with regularly scheduled reports in Excel 3) Tools I've created using a combination of scheduled reports and Excel 4) Examples of formulas I use to help manage our collections.
If you’ve ever broken into a cold sweat when asked to “take a quick look” at a MARC record, this session is for you. We’ll help you navigate the mysterious world of tags, subfields, and the dreaded fixed fields (which are definitely more fixed than you’d like).
We’ll break down the essentials of cataloging in a way that makes sense for ILS System Administrators, covering key concepts like metadata standards, record maintenance, and how your choices in the Polaris ILS can make or break discoverability.
By the end of this session, you’ll walk away with a newfound appreciation for cataloging, and the confidence to help tackle cataloging issues without fear, and maybe even find yourself a new favorite MARC tag.
We're not going to lie to you: An ILS migration is messy, complicated, and rarely goes according to plan. Maybe the databases are incompatible. Maybe one ILS is Linux based and the other runs on Windows Server. MARC is a standard format until you try and move it between two different ILS products. Don't forget about staff training and those who will tell you that you can pry the old ILS out of their cold, dead hands. Join us for a panel and forum discussion about ILS migrations that can help you prepare for the pitfalls and navigate the insanity. Carrie Gehrer, Wes Osborn, and Daniel Messer have migrated multiple ILS systems over to Polaris including Polaris to Polaris migrations, which you might think are easier. (Spoiler alert: They're not.) So bring your questions, concerns, and comments and, at the very least, we'll commiserate on the process while trying to help you out. Even if you're not migrating to Polaris, we can likely help you along on your journey.
Come see how System Admin is moving from the client into a web-based interface. Not everything is accessible yet, but this is where system admin is moving.
